AutoCount Travel Plugin

AutoCount Travel Plugin — Travel & Tour Operations Management for AutoCount

AutoCount Travel Plugin is an AutoCount Accounting add-on designed for travel agencies, tour operators, and tourism businesses in Malaysia. Manage the complete travel operations workflow — itinerary creation, region management, tour scheduling, tour assignment, and booking documentation — fully integrated with AutoCount's sales and purchase modules. All travel-related sales orders, invoices, purchase orders, and purchase invoices are linked to tours, itineraries, and regions for comprehensive travel business accounting. Designed for Malaysian travel businesses that need their tour operations and financial accounting in one integrated system.

Why AutoCount Travel Plugin?

Travel agencies and tour operators manage complex operations — multiple tour packages across different regions, group bookings with varying itineraries, supplier purchases for hotels and transport, customer invoicing with deposit and balance payments, and seasonal scheduling. Without a travel-specific plugin, all of this is managed outside AutoCount — in spreadsheets, separate tour management software, or paper-based systems — while AutoCount handles only the accounting. The Travel Plugin brings tour operations inside AutoCount. Itineraries, regions, tour charts, and tour assignments live alongside your invoices, purchase orders, and financial reports. One system for operations and accounting.

AutoCount Travel Plugin Key Features

Itinerary Template

Create and maintain customisable itinerary templates for your tour packages. Define day-by-day travel plans — destinations, activities, accommodation, transport, meals, and timings — as reusable templates. When booking a customer on a standard tour package, select the itinerary template and the full travel plan populates automatically. Update templates when tour routes change — all future bookings use the updated itinerary. Eliminates recreating itineraries from scratch for every booking.

Region Maintenance

Manage and categorise travel regions for geographical organisation and reporting. Define regions — Sabah, Sarawak, Peninsular Malaysia, Thailand, Japan, Europe, or any geographical classification your business uses. Assign tour packages and bookings to regions for regional sales analysis, regional cost tracking, and targeted marketing. Track which regions generate the most revenue and which have the highest costs.

Tour Chart

Visual and organisational tools for mapping out tours — scheduling departure dates, tracking capacity, allocating resources, and managing tour availability. The Tour Chart gives management a bird's-eye view of all scheduled tours — which tours are running, when they depart, how many seats are booked, and which tours have availability. Essential for capacity planning and avoiding overbooking or underutilised departures.

Tour Assignment

Assign tours to specific customer groups or individual travellers. When a booking is confirmed, assign the customer to a specific tour departure — linking the customer, their booking documents, and their itinerary to that tour. Track which customers are on which tour, manage group compositions, and ensure every booked traveller is assigned to a scheduled departure.

Sales Order & Invoice Listing (SO/IV)

Search and list all travel-related Sales Orders and Invoices from a centralised screen. Filter by tour, region, customer, date range, or booking status. View all customer bookings and billing documents in one place — from initial quotation through confirmed booking (Sales Order) to final billing (Invoice). Track booking revenue, deposits collected, and outstanding balances across all tours.

Purchase Order & Purchase Invoice Listing (PO/PI)

Search and list all travel-related Purchase Orders and Purchase Invoices. Track supplier costs — hotel reservations, transport bookings, ground arrangements, attraction tickets, travel insurance — linked to specific tours. View what you've committed to suppliers (PO) and what you've been billed (PI) for each tour. Essential for tour cost management and supplier payment tracking.

Invoice & Purchase Invoice Inquiry

Detailed inquiry screens for drilling into specific Invoices and Purchase Invoices. View line item details, payment status, linked tour, region, and customer information. Provides comprehensive financial oversight for individual bookings — how much the customer was charged, how much the suppliers billed, and the resulting margin per booking.

Sales Order & Purchase Order Inquiry

Detailed inquiry screens for examining Sales Orders and Purchase Orders. Track order status — confirmed, partially fulfilled, fully delivered — for both customer bookings and supplier arrangements. Ensure no booking falls through the cracks and no supplier order is missed.

Who Should Buy AutoCount Travel Plugin?

Travel Agencies

Inbound and outbound travel agencies managing customer bookings, tour packages, and supplier arrangements. The plugin brings itinerary management, tour scheduling, and booking documentation into the same system as your accounting — eliminating the gap between tour operations and financial records.

Tour Operators

Tour operators running scheduled group tours with fixed itineraries, departure dates, and capacity limits. The Tour Chart and Tour Assignment features handle scheduling, capacity management, and group allocation — while SO/IV and PO/PI tracking manages the financial side of each tour.

Umrah & Pilgrimage Organisers

Malaysian Umrah and pilgrimage travel operators managing group bookings, itineraries, hotel and transport supplier arrangements, and customer payments with deposit-and-balance structures. The plugin handles the complete booking-to-billing workflow integrated with accounting.

Corporate Travel Departments

In-house corporate travel teams managing employee travel arrangements, supplier purchases, and travel cost tracking by department or project. Link travel purchases to AutoCount's project and department modules for corporate travel expense analysis.

Event & MICE Organisers

Meetings, Incentives, Conferences, and Exhibitions (MICE) organisers managing group travel arrangements, venue bookings, transport logistics, and delegate billing. The plugin's tour assignment and itinerary features adapt to MICE event management alongside AutoCount's invoicing workflow.

Integrated with AutoCount Accounting

Every travel transaction — customer invoices, supplier purchases, deposits received, balance payments — flows directly into AutoCount's GL, AR, and AP modules. No separate accounting entry. Revenue from tour packages is recorded as sales. Supplier costs for hotels, transport, and ground arrangements are recorded as purchases. The financial position of each tour — revenue minus costs — is visible in your accounting reports. SST and LHDN e-Invoice compliance are handled through AutoCount's standard tax and e-Invoice modules.

Requirements

✅ AutoCount Accounting Basic Edition and above
✅ UDF Module required
✅ Valid for single account book

What's Included

✅ Itinerary Template (Customisable Day-by-Day Travel Plans)
✅ Region Maintenance (Geographical Organisation & Reporting)
✅ Tour Chart (Scheduling, Capacity, Resource Allocation)
✅ Tour Assignment (Customer-to-Tour Allocation)
✅ Sales Order & Invoice Search & Listing
✅ Purchase Order & Purchase Invoice Search & Listing
✅ Invoice & Purchase Invoice Inquiry
✅ Sales Order & Purchase Order Inquiry
✅ Integrated with AutoCount GL, AR, AP Modules
✅ Requires AutoCount Accounting Basic Edition and above
✅ Requires UDF Module
✅ Compatible with AutoCount Accounting 2.2