AutoCount Aging By Project Report Plugin

AutoCount Aging By Project Report Plugin — AR & AP Aging by Project or Department for AutoCount

AutoCount Aging By Project Report Plugin is an AutoCount Accounting add-on that generates Accounts Receivable (debtor) and Accounts Payable (creditor) aging reports grouped by project or department. Standard AutoCount aging reports show outstanding amounts by debtor or creditor only — this plugin adds the project and department dimension, letting you see exactly how much is owed to you and how much you owe, broken down by each project or department. Designed for Malaysian construction firms, engineering companies, property developers, and any project-based business that needs to track AR/AP outstanding at the project level.

Why AutoCount Aging By Project Report Plugin?

AutoCount Accounting's standard aging reports — Debtor Aging and Creditor Aging — list outstanding invoices by customer or supplier with aging buckets (Current, 30 days, 60 days, 90 days, etc.). But for project-based businesses, knowing that Customer A owes RM500,000 is not enough. You need to know that RM300,000 of that is for Project Alpha (due in 30 days) and RM200,000 is for Project Beta (overdue by 60 days). Similarly, knowing you owe Supplier B RM200,000 is incomplete — you need to know which project that cost belongs to. The Aging By Project Report Plugin adds this critical dimension.

AutoCount Aging By Project Report Plugin Key Features

Debtor Aging by Project (AR)

View all outstanding customer invoices grouped by project. For each project, see total receivables, aging buckets (Current, 30, 60, 90, 120+ days), and the individual invoices that make up the outstanding balance. Identify which projects have healthy collection and which have overdue receivables. A construction company running 10 concurrent projects can see at a glance that Project A has RM50,000 overdue by 90 days while Project B is fully current — and take collection action on the right project.

Creditor Aging by Project (AP)

View all outstanding supplier invoices grouped by project. For each project, see total payables, aging buckets, and the individual purchase invoices pending payment. Identify which projects have overdue supplier payments and which are current. This is critical for project cost management — overdue supplier payments on one project may indicate a cash flow issue specific to that project, not the company overall.

Aging by Department

In addition to project-level aging, the plugin also supports aging grouped by department. View AR and AP outstanding by department — Sales, Operations, Marketing, Admin, or any department structure your business uses. This gives department heads visibility into their receivables and payables without seeing company-wide financial data. Requires AutoCount's Department Module to be enabled.

Standard Aging Buckets

The plugin uses AutoCount's standard aging bucket structure — Current, 1-30 days, 31-60 days, 61-90 days, 91-120 days, and 120+ days overdue. Each project or department shows its outstanding balance distributed across these aging periods. Spot overdue concentrations immediately — a project with most of its receivables in the 90+ day bucket needs urgent collection attention.

Filter & Report Customisation

Filter aging reports by specific projects, departments, debtors, creditors, date ranges, or any combination. Generate a report for a single project to present to the project manager. Generate a department-level report for the department head's monthly review. Generate a company-wide project aging report for the finance director's dashboard. The plugin adapts to different reporting needs across your organisation.

Access Right Control

Control who can access the Aging by Project Report through AutoCount's Access Rights Maintenance. Restrict project-level financial data to authorised users — project managers see only their projects, department heads see only their departments, while finance and management see all. Prevents sensitive AR/AP information from being accessed by unauthorised staff.

Who Should Buy AutoCount Aging By Project Report Plugin?

Construction Companies

Main contractors, subcontractors, and construction firms managing multiple concurrent projects with progress billings, retention sums, and milestone-based invoicing. Track which projects have uncollected progress claims, which have overdue retention releases, and which have unpaid subcontractor invoices. This is the core use case — construction companies need project-level AR/AP visibility to manage cash flow across multiple job sites.

Engineering & Consulting Firms

Engineering consultancies, architectural firms, and professional service companies billing clients by project. Track outstanding invoices and aged receivables per project engagement — essential for managing project-level profitability and cash flow when multiple projects run simultaneously with different payment terms.

Property Developers

Developers managing multiple property development projects with progress billing to purchasers and stage payments to contractors. Track buyer receivables by project (which development has collection issues) and supplier payables by project (which development has outstanding contractor payments).

Event & Project Management Companies

Event organisers, exhibition contractors, and project management firms handling multiple concurrent events or projects. Each project has its own set of customer billings and supplier costs — the plugin shows the financial position of each project independently.

Any Business Using AutoCount's Project Module

If you tag transactions to projects in AutoCount and need to see AR/AP aging at the project level rather than just by customer or supplier, this plugin provides the report. Standard aging reports ignore the project dimension — this plugin makes it the primary grouping.

AutoCount Aging By Project Report Plugin vs Standard Aging Reports

AutoCount's standard Debtor Aging and Creditor Aging reports group outstanding amounts by customer or supplier. They do not show which project each outstanding invoice belongs to. The Aging By Project Report Plugin adds the project and department grouping — so the same outstanding data is presented from a project perspective instead of (or in addition to) a customer/supplier perspective. Both reports are needed in project-based businesses: standard aging for customer/supplier collection management, and project aging for project-level financial management.

What's Included

✅ Debtor Aging Report by Project (AR)
✅ Creditor Aging Report by Project (AP)
✅ Debtor Aging Report by Department (AR)
✅ Creditor Aging Report by Department (AP)
✅ Standard Aging Buckets (Current, 30, 60, 90, 120+ Days)
✅ Filter by Project, Department, Debtor, Creditor, Date Range
✅ Access Right Control
✅ Requires AutoCount Accounting Basic Edition and above
✅ Department Aging Requires AutoCount Department Module
✅ Compatible with AutoCount Accounting 2.2