AutoCount Batch DO Transfer to Sales Invoice Plugin

AutoCount Batch DO Transfer to Sales Invoice Plugin — Bulk Delivery Order to Invoice Conversion for AutoCount

AutoCount Batch DO Transfer to Sales Invoice Plugin is an AutoCount Accounting add-on that enables Malaysian businesses to transfer multiple Delivery Orders (DOs) to Sales Invoices in a single batch operation. Instead of opening each Delivery Order individually, clicking Transfer, and generating one invoice at a time, this plugin lets you select all outstanding DOs — filtered by customer, date range, salesman, or other criteria — and convert them to Sales Invoices in one go. Designed for wholesale, distribution, and trading businesses that deliver goods throughout the month and bill customers at month-end or on a periodic billing cycle.

Why AutoCount Batch DO Transfer to Sales Invoice Plugin?

In standard AutoCount Accounting, transferring a Delivery Order to a Sales Invoice is done one document at a time. Open the DO, click Transfer to Invoice, confirm, and save. For a business that issues 20 DOs per day across 50 customers, that's potentially hundreds of DOs accumulated by month-end — each requiring individual transfer to an invoice. The accounts team spends hours opening DOs one by one, clicking through the transfer process, and generating invoices. The Batch DO Transfer Plugin eliminates this by processing all outstanding DOs in one screen. Select the DOs, click transfer, and all invoices are generated. What takes hours manually is completed in minutes.

AutoCount Batch DO Transfer to Sales Invoice Plugin Key Features

Batch Selection of Delivery Orders

View all outstanding Delivery Orders that have not yet been transferred to Sales Invoices from a single listing screen. Select multiple DOs for transfer — tick individual DOs, select all DOs for a specific customer, or select all DOs within a date range. The batch selection screen gives the accounts team a complete view of all uninvoiced deliveries waiting to be billed.

Filter by Customer, Date, Salesman & More

Filter the DO listing by debtor (customer), date range, salesman, project, department, or any other criteria to narrow down which DOs to transfer. Invoice only Customer A's deliveries for the first half of the month. Invoice all DOs from Salesman B's territory. Invoice all deliveries made before a specific cutoff date. The filters let you control exactly which DOs are included in each billing batch.

Consolidate Multiple DOs into One Invoice

When a single customer has received multiple deliveries during the billing period, the plugin can consolidate all their DOs into a single Sales Invoice. Customer A received 8 deliveries this month — instead of generating 8 separate invoices, the plugin creates one consolidated invoice listing all 8 deliveries. This reduces paperwork for the customer, simplifies their payment process, and reduces your AR management effort. Each DO's line items appear on the consolidated invoice with their original delivery dates and references.

One DO = One Invoice Option

Alternatively, transfer each DO as its own individual Sales Invoice if your billing model requires separate invoices per delivery. The plugin supports both approaches — consolidated billing (many DOs to one invoice per customer) and individual billing (one DO to one invoice). Choose the method that matches your customer agreements and billing practices.

Document Linkage & Traceability

Every Sales Invoice generated through the batch transfer maintains a reference link back to its source Delivery Order(s). Open any invoice and trace which DOs it was created from. Open any DO and see which invoice it was transferred to. This document linkage provides full audit traceability from delivery to billing — critical for resolving customer disputes, auditor queries, and internal reconciliation.

Preview Before Transfer

Review the batch transfer summary before committing. See which DOs will be transferred, which customers will be invoiced, how many invoices will be created, and the total billing amounts. Verify the batch before processing — catch any DOs that shouldn't be invoiced yet (pending customer confirmation, disputed quantities, held deliveries) and exclude them before the transfer runs.

Automatic Invoice Posting

Transferred invoices are posted directly to AutoCount's AR module. Debtor balances are updated immediately. The invoices are ready for collection, statement printing, and aging reporting. No separate posting step after transfer — the batch process handles creation and posting in one operation.

Who Should Buy AutoCount Batch DO Transfer to Sales Invoice Plugin?

Wholesale & Distribution Companies

Distributors that make multiple deliveries to retailers and trade customers throughout the month, then invoice at month-end. A distributor with 100 customers receiving 3-5 deliveries each per month has 300-500 DOs to convert to invoices. The batch transfer processes all of them in minutes — with consolidation options to reduce 500 DOs down to 100 consolidated invoices (one per customer).

FMCG & Consumer Goods Suppliers

Fast-moving consumer goods suppliers delivering to supermarkets, convenience stores, and retail outlets on a daily or weekly basis. Deliveries happen on a rolling schedule — invoicing happens at a fixed billing cycle. The plugin bridges the gap between continuous delivery and periodic billing.

Building Material & Hardware Suppliers

Suppliers delivering construction materials to job sites throughout the month. Each delivery gets a DO signed by the site foreman. At month-end, the accounts team consolidates all DOs per contractor into one invoice. The plugin automates this consolidation.

F&B Suppliers & Fresh Produce Distributors

Food suppliers delivering to restaurants, hotels, and canteens daily. Each delivery is documented with a DO. Weekly or monthly billing consolidates all deliveries into one invoice per customer. Without batch transfer, the accounts team manually converts dozens of DOs per customer every billing cycle.

Any Business Using a "Deliver First, Invoice Later" Model

If your business workflow is: take order → deliver goods with DO → invoice later at billing cycle — this plugin automates the "invoice later" step. The more DOs you process per billing cycle, the more time the plugin saves. Businesses doing fewer than 10 DOs per month may manage manually. Businesses doing 50+ DOs per month need batch transfer.

Batch DO Transfer vs Standard DO Transfer

Standard AutoCount DO transfer: open one DO → click Transfer → generate one invoice → save → open next DO → repeat. For 100 DOs, that's 100 individual transfer operations. Batch DO Transfer: open the plugin → filter and select 100 DOs → click Transfer → 100 invoices generated (or fewer if consolidated per customer). The time difference is proportional to your DO volume — the higher the volume, the greater the savings. For high-volume wholesale and distribution operations, the plugin pays for itself in the first billing cycle.

What's Included

✅ Batch Selection of Multiple Delivery Orders
✅ Filter by Customer, Date Range, Salesman, Project, Department
✅ Consolidate Multiple DOs into One Invoice Per Customer
✅ One DO = One Invoice Option
✅ Document Linkage & Traceability (Invoice ↔ Source DOs)
✅ Preview Before Transfer
✅ Automatic Invoice Posting to AR
✅ Compatible with AutoCount Accounting 2.2