AutoCount Dispatch Note Plugin

AutoCount Dispatch Note (Sales & Stock Transfer) Plugin — Shipment Dispatch Management for AutoCount

AutoCount Dispatch Note Plugin is an AutoCount Accounting add-on that generates dispatch notes for both sales deliveries and internal stock transfer shipments. A dispatch note is the document that accompanies goods leaving your warehouse — listing what's being dispatched, to whom, by which vehicle, and referencing which sales or transfer documents are being fulfilled. The plugin consolidates items from Delivery Orders, Sales Invoices, Cash Sales, and Stock Transfers into a structured dispatch document for your delivery team. Record shipping details, verify dispatched items against source documents, assign vehicles and drivers, and maintain a complete record of every outgoing shipment. Designed for Malaysian wholesale, distribution, and logistics businesses that manage daily multi-drop deliveries.

Why AutoCount Dispatch Note Plugin?

In standard AutoCount Accounting, Delivery Orders and Stock Transfers are individual documents — but there is no consolidated dispatch document that groups what's going out on a specific truck, on a specific date, to specific destinations. A delivery lorry carrying goods for 15 customers needs a single dispatch note listing all 15 deliveries — not 15 separate DOs handed to the driver. Similarly, when transferring stock between branches alongside customer deliveries on the same truck, there's no single document combining both sales deliveries and stock transfers into one dispatch record. The Dispatch Note Plugin creates this consolidation layer — one dispatch note per shipment covering everything on that vehicle.

AutoCount Dispatch Note Plugin Key Features

Dispatch Note Generation from Sales Documents

Generate dispatch notes from sales-related documents — Delivery Orders, Sales Invoices, and Cash Sales. Select the documents being dispatched on a specific delivery run and the plugin consolidates them into one dispatch note. The dispatch note lists every item across all selected documents — customer names, delivery addresses, item descriptions, quantities, and document reference numbers. The driver carries one dispatch note covering all customer deliveries on that trip.

Dispatch Note Generation from Stock Transfers

Generate dispatch notes for internal stock transfer shipments between warehouses, branches, or locations. When transferring stock from the main warehouse to Branch A and Branch B on the same lorry, create a single dispatch note covering both transfers. The receiving branch uses the dispatch note to verify incoming goods against what was dispatched.

Combined Sales & Transfer Dispatch

Consolidate both sales deliveries and stock transfers into a single dispatch note when they're loaded on the same vehicle. A lorry heading to the east coast may carry customer deliveries (from DOs/Invoices) and branch stock transfers (from Stock Transfer documents) in the same trip. The plugin handles both document types in one dispatch note — the driver has a complete manifest of everything on the truck.

Item Verification

The plugin verifies that items listed in the dispatch note match the source documents — ensuring the dispatch note reflects exactly what was ordered, invoiced, or requested for transfer. If a Delivery Order specifies 50 cartons and the dispatch note shows 50 cartons, the warehouse team confirms the match before loading. Discrepancies between source documents and dispatch quantities are flagged — preventing short shipments and over-deliveries.

Shipping Details

Record shipping information on each dispatch note — vehicle number, driver name, departure date and time, estimated arrival, shipping method, carrier details, and tracking references. This creates a complete shipment record linking the goods, the vehicle, the driver, and the destination. When a customer calls asking "where is my delivery," the accounts or logistics team can trace it to a specific dispatch note, vehicle, and driver.

Customisable Dispatch Note Format

Customise the dispatch note layout and printed format to match your business requirements. Include or exclude fields based on what your delivery team needs — some businesses need item weights and volumes for load planning, others need customer phone numbers for delivery contact, others need route sequence numbers for multi-drop planning. Design the dispatch note that works for your logistics workflow.

Dispatch History & Tracking

Maintain a complete history of all dispatch notes issued — searchable by date, vehicle, driver, customer, or document reference. Track which goods were dispatched when, on which vehicle, and to which destination. This provides the logistics audit trail that Delivery Orders alone cannot offer — DOs track what was delivered to the customer, dispatch notes track how it got there.

Print & Distribution

Print dispatch notes for the driver, the warehouse loading team, and the office records. Multiple copies serve different purposes — the driver's copy travels with the goods, the warehouse copy confirms loading is complete, and the office copy is filed for records. Export dispatch notes for digital distribution if your logistics team uses mobile devices or fleet management systems.

Who Should Buy AutoCount Dispatch Note Plugin?

Wholesale & Distribution Companies

Distributors making daily multi-drop deliveries to dozens of customers. Each delivery run involves multiple DOs loaded onto one truck — the dispatch note consolidates all deliveries into one document for the driver. Essential for managing what's on each vehicle, verifying loading, and tracking delivery completion across all stops.

FMCG & Consumer Goods Distributors

Fast-moving consumer goods companies dispatching goods to supermarkets, convenience stores, and retail outlets daily. High delivery volumes across multiple vehicles require structured dispatch documentation — the plugin creates the manifest for each vehicle's delivery run.

Building Material Suppliers

Suppliers dispatching heavy goods — cement, tiles, steel, timber — to construction sites. Each dispatch note records the vehicle, load details, and destination site. Site foremen verify received goods against the dispatch note — providing documented proof of what was sent and what arrived.

Multi-Branch Businesses with Internal Transfers

Businesses transferring stock between branches, warehouses, or outlets. The dispatch note documents what was sent from the source location — the receiving location checks incoming goods against the dispatch note. This prevents stock going missing in transit between locations.

F&B Suppliers & Fresh Produce Distributors

Food distributors dispatching perishable goods to restaurants, hotels, and canteens on daily delivery runs. The dispatch note serves as the delivery manifest — what's on the truck, for which customer, in what quantity. Kitchen staff verify received goods against the dispatch note at the point of delivery.

Businesses with Own Fleet or Third-Party Logistics

Any business managing its own delivery fleet or using third-party transport. The dispatch note is the handover document between the warehouse and the driver — once the driver signs for the dispatch note, responsibility for the goods transfers from warehouse to transport. This is the accountability checkpoint that prevents "he said, she said" disputes over what was loaded.

Dispatch Note vs Delivery Order

A Delivery Order (DO) in AutoCount is a sales document issued to a specific customer — it records what was delivered to that customer and triggers stock deduction. A Dispatch Note is a logistics document covering an entire shipment — it may contain items from multiple DOs for multiple customers, plus stock transfers, all loaded on the same vehicle. The DO tells the customer what they received. The Dispatch Note tells the driver what's on the truck. Both are needed in a complete logistics workflow — the DO for customer-facing delivery confirmation, and the Dispatch Note for internal shipment management.

What's Included

✅ Dispatch Note Generation from Sales Documents (DO, SI, CS)
✅ Dispatch Note Generation from Stock Transfers
✅ Combined Sales & Stock Transfer Dispatch
✅ Item Verification Against Source Documents
✅ Shipping Details (Vehicle, Driver, Date, Carrier, Tracking)
✅ Customisable Dispatch Note Format
✅ Dispatch History & Tracking
✅ Print & Distribution (Multiple Copies)
✅ Compatible with AutoCount Accounting 2.2