AutoCount Inter Company Posting Plugin

AutoCount Inter Company Posting Plugin — Master Data Synchronisation Across AutoCount Account Books

AutoCount Inter Company Posting Plugin is an AutoCount Accounting add-on that enables Malaysian business groups to post master data — stock items, debtors (customers), creditors (suppliers), and item packages — from a main account book to one or more subsidiary account books. When HQ creates a new item, debtor, or creditor, the plugin pushes that master record to subsidiary account books in a single batch operation. Item codes, debtor codes, creditor codes, and UOM can be remapped during posting to match each subsidiary's own coding structure. Designed for business groups, holding companies, and multi-entity operations that need consistent, centralised master data across separate AutoCount installations.

Why AutoCount Inter Company Posting Plugin?

Malaysian business groups with multiple related companies each running their own AutoCount account book face a common problem: master data must exist in every account book. When HQ adds a new product to the catalogue, the same item must be created in every subsidiary's account book. When a new customer is onboarded by the sales company, the debtor record must be replicated in the distribution company's books. Without this plugin, every new item, debtor, and creditor is created manually in each account book — separately, repeatedly, and with the risk of inconsistent data between entities. The Inter Company Posting Plugin centralises master data management at HQ and distributes it to subsidiaries in batch.

AutoCount Inter Company Posting Plugin Key Features

Stock Item Batch Posting

Post new stock items from the main account book to subsidiary account books in a single batch operation. Select the items to post, choose the destination account book, and the plugin creates the item records in the subsidiary — item code, description, pricing, UOM, item group, item type, and all associated details. When HQ adds 50 new products, post all 50 to every subsidiary in one operation instead of creating them manually in each account book.

Debtor Batch Posting

Post multiple debtor (customer) records from the main account book to subsidiary account books. When HQ onboards a new customer that will transact with multiple entities in the group, post the debtor record once from HQ and it appears in every subsidiary's debtor master. All debtor details — company name, contact information, credit terms, credit limit, and account settings — are transferred in batch.

Creditor Batch Posting

Post multiple creditor (supplier) records from the main account book to subsidiary account books. When a new supplier is approved centrally, the creditor record is distributed to every subsidiary that will purchase from that supplier. Supplier details, payment terms, and account settings are synchronised across all entities.

Item Package Batch Posting

Post item package definitions from the main account book to subsidiary account books. When HQ creates a bundled product package — a set of items sold together — the package definition is pushed to subsidiaries so they can sell the same package without recreating it locally.

Code Mapping Between Entities

The plugin lets you change item codes, debtor codes, creditor codes, and item UOM during posting. HQ may use item code "PROD-001" but the subsidiary uses "ITM-001" for the same product. HQ's debtor code "CUST-A01" may correspond to the subsidiary's "DEB-A01." The plugin maps codes during transfer — each company's account book uses its own coding conventions while the data remains synchronised. This is critical for business groups where each entity has its own established coding structure.

Centralised Master Data Control

Master data is maintained once at HQ and distributed to subsidiaries. This establishes a single source of truth for items, debtors, and creditors across the group. New records are created centrally, validated once, and pushed to all entities. No subsidiary creates its own master data independently — eliminating duplicate records, inconsistent descriptions, and data quality issues across account books.

Selective Posting

Choose which items, debtors, or creditors to post to which subsidiaries. Not every subsidiary needs every item or every customer. Post only the records relevant to each entity — the trading subsidiary gets trading items, the retail subsidiary gets retail items, the service subsidiary gets service-related debtors. The plugin gives you full control over what goes where.

Account Book Selection

Select the destination account book for each posting operation. Post to one subsidiary, multiple subsidiaries, or all subsidiaries at once. The plugin connects to the destination AutoCount account book and creates the master records directly — no file export, no import process, no intermediate steps.

Who Should Buy AutoCount Inter Company Posting Plugin?

Business Groups with Centralised Master Data

Holding companies or parent entities that maintain the master product catalogue, customer list, and supplier list centrally and distribute them to operating subsidiaries. The plugin is the distribution mechanism — HQ owns the data, subsidiaries receive it through batch posting.

Manufacturing + Distribution Groups

Groups where the manufacturing entity creates item records (finished goods) and needs to push them to the distribution or trading entity's account book for sales. New products are created in the factory's account book and posted to the distributor's account book — with code mapping if the two entities use different item codes.

Franchise or Multi-Branch Operations

Franchise groups or multi-branch businesses where each outlet runs its own AutoCount account book but sells from a central product catalogue. HQ maintains the item master and posts new items, price updates, and product changes to every franchise or branch account book in batch.

Companies Onboarding New Subsidiaries

When a business group acquires or sets up a new subsidiary, the new entity needs a complete set of master data — items, debtors, creditors. The plugin posts the entire master data set from HQ to the new subsidiary's account book in one operation, eliminating weeks of manual data setup.

Groups Using Inter Company Billing Plugins

If you're already using AutoCount Simple or Advance Inter Company Billing for automated invoice and document transfer, the Inter Company Posting Plugin complements it by ensuring master data is synchronised first. Inter Company Billing automates transactions between entities. Inter Company Posting ensures the master data (items, debtors, creditors) those transactions reference exists in both account books.

Inter Company Posting vs Inter Company Billing

These plugins serve different purposes and are often used together. Inter Company Posting handles master data — pushing item, debtor, and creditor records from one account book to another. Inter Company Billing handles transactions — automatically creating Sales Orders, Invoices, GRNs, and Purchase Invoices between account books when related companies trade with each other. Posting ensures both companies have the same master data. Billing ensures transactions between those companies are synchronised. Most business groups need both.

What's Included

✅ Stock Item Batch Posting (Main → Subsidiary)
✅ Debtor Batch Posting (Main → Subsidiary)
✅ Creditor Batch Posting (Main → Subsidiary)
✅ Item Package Batch Posting (Main → Subsidiary)
✅ Item Code Mapping Between Entities
✅ Debtor Code Mapping Between Entities
✅ Creditor Code Mapping Between Entities
✅ UOM Mapping Between Entities
✅ Selective Posting (Choose Records & Destination)
✅ Multi-Account Book Support
✅ Compatible with AutoCount Accounting 2.2