AutoCount Inventory Physical Adjustment Plugin

AutoCount Inventory Physical Adjustment Plugin — Stock Take & Automatic Adjustment for AutoCount

AutoCount Inventory Physical Adjustment Plugin is an AutoCount Accounting add-on that streamlines the entire stock take process — from recording physical counts to posting stock adjustments. Key in the physical on-hand quantity for each item as counted during your stock take. The plugin automatically compares your physical count against the system quantity by item, UOM, and warehouse location, calculates the variance, and generates a Stock Adjustment entry to correct the system balance. No manual variance calculation, no separate Stock Adjustment entry — the plugin handles the full workflow from count to correction.

Why AutoCount Inventory Physical Adjustment Plugin?

In standard AutoCount Accounting, performing a stock take requires multiple manual steps. Count your physical inventory, record the results on paper or spreadsheet, compare each item against the system balance, calculate the variance for every item, then manually create a Stock Adjustment entry with all the variance quantities. For a business with 500 items, this process takes hours of manual data entry and comparison — and every manual step is an opportunity for error. The Inventory Physical Adjustment Plugin consolidates this into one screen: enter the physical count, and the system does the rest.

AutoCount Inventory Physical Adjustment Plugin Key Features

Physical Count Entry Screen

A dedicated entry form designed for stock take recording. Select items — individually, by filter, or load your entire item catalogue — and key in the physical on-hand quantity for each item as counted on the warehouse floor. The form layout follows the same familiar design as other AutoCount entry screens — no new interface to learn. Enter counts by item code, scan barcodes, or browse by item group and type.

Automatic Variance Calculation

As you enter physical quantities, the plugin instantly compares them against the current system quantities — by item, by UOM, and by warehouse location. The system calculates the variance (surplus or shortage) for every item automatically. No spreadsheet comparison, no manual subtraction — the plugin shows system quantity, physical quantity, and variance side by side in real time.

Auto-Generated Stock Adjustment

When your stock take is complete, click Save & Post and the plugin automatically creates a Stock Adjustment entry with all variance items pre-filled. Items with surplus quantities are adjusted up. Items with shortage quantities are adjusted down. The Stock Adjustment document is generated with all line items, quantities, and locations populated — ready for review and posting. No manual Stock Adjustment creation required.

Fill Zero Physical Quantity

A dedicated button to set the physical quantity to zero for all selected or filtered items in one click. This is used for items that were not found during the physical count — the system marks them as zero on hand, and the resulting Stock Adjustment will write off the full system balance. Essential for identifying lost, stolen, or missing stock during a stock take.

Filter for Partial Stock Takes

Filter items by item group, item type, item category, warehouse location, or any other criteria to perform partial stock takes. You don't have to count your entire inventory at once. Count Section A of the warehouse today, Section B tomorrow — the plugin supports staged stock take by filtering the item list to only the relevant section. Each partial stock take generates its own Stock Adjustment entry.

Location-Based Stock Take

For businesses using AutoCount's Multi-Location module, the plugin compares physical quantities at the specific location level. Count Warehouse A separately from Warehouse B — each location's system balance is compared against its own physical count. No cross-location confusion during multi-warehouse stock takes.

Print Inventory Physical Adjustment Listing

Print the stock take results before posting — showing item code, description, system quantity, physical quantity, and variance for every item. Use this as a review document before posting the adjustment, or as an audit trail record of the stock take. Batch printing of the listing is supported for large stock take operations.

Reference Document Linking

Link each Inventory Physical Adjustment entry to a reference document number — stock take date, stock take sheet number, or any internal reference. This maintains traceability between the physical count event and the resulting system adjustment for audit purposes.

Who Should Buy AutoCount Inventory Physical Adjustment Plugin?

Retail Businesses Conducting Periodic Stock Takes

Shops, mini markets, convenience stores, and retail outlets that count inventory weekly, monthly, or quarterly. The plugin turns hours of manual counting and adjustment into a streamlined process — count, key in, post. Staff can perform stock takes faster and with fewer errors.

Warehouses & Distribution Centres

Warehouses managing hundreds or thousands of SKUs that conduct regular cycle counts or annual full stock takes. The filter function enables section-by-section counting across the warehouse. The auto-generated Stock Adjustment saves the warehouse team from manually creating adjustment entries for every variance found.

Manufacturing Companies

Manufacturers performing physical counts of raw materials, work-in-progress, and finished goods. The plugin handles multi-location counts across different storage areas — raw material warehouse, production floor, finished goods warehouse — each compared against its own system balance.

F&B Businesses with Perishable Stock

Restaurants, cafés, and food businesses that count ingredients and supplies regularly to manage waste, spoilage, and shrinkage. The Fill Zero Physical Quantity function quickly handles items fully consumed or expired — marking them for write-off in one click.

Any Business Required to Reconcile Physical vs System Stock

Auditors, accountants, and business owners who need documented proof that physical inventory has been reconciled against the system. The plugin's printed listing and auto-generated Stock Adjustment provide the audit trail required for financial reporting and compliance.

AutoCount Inventory Physical Adjustment Plugin vs Manual Stock Take

Without the plugin, stock take requires: (1) print the stock balance report, (2) physically count every item, (3) record counts on paper or spreadsheet, (4) manually compare physical vs system for each item, (5) calculate the variance, (6) manually create a Stock Adjustment entry with all variance items. With the plugin: (1) open the Physical Adjustment screen, (2) key in physical counts, (3) click Save & Post — the system does steps 4, 5, and 6 automatically. For a business with 500 items, this saves hours of work and eliminates manual calculation errors.

What's Included

✅ Physical Count Entry Screen (Dedicated Stock Take Form)
✅ Automatic Variance Calculation (System vs Physical by Item, UOM, Location)
✅ Auto-Generated Stock Adjustment (Save & Post)
✅ Fill Zero Physical Quantity (Bulk Write-Off for Missing Items)
✅ Filter for Partial / Staged Stock Takes
✅ Location-Based Stock Take (Multi-Location Support)
✅ Print Inventory Physical Adjustment Listing
✅ Reference Document Linking
✅ Compatible with AutoCount Accounting 2.2