AutoCount POS Item Batch Control Plugin

AutoCount POS Item Batch Control Plugin — Batch Number Tracking at the POS Counter

AutoCount POS Item Batch Control Plugin is an AutoCount POS add-on that extends batch number tracking to the point-of-sale counter. When a cashier scans or selects a batch-tracked item during a POS transaction, the plugin prompts for the specific batch number being sold — recording which batch leaves the shelf and reaches the customer. Stock is deducted from the correct batch in AutoCount's inventory, maintaining accurate batch-level balances and complete lot traceability from goods received through to the final retail sale. Licensed per POS counter/terminal. Designed for Malaysian pharmacies, health food retailers, supplement shops, cosmetics stores, and any retail business selling products that require batch-level tracking at the point of sale.

Why AutoCount POS Item Batch Control Plugin?

AutoCount Premium's Item Batch module tracks inventory by batch number and expiry date in the accounting back office — Goods Received Notes, Purchase Invoices, Stock Adjustments, and Stock Transfers all record batch numbers. But at the POS counter, standard AutoCount POS sells items without recording which batch was dispensed. The system knows 1 unit was sold but not whether it came from Batch A (expiring next month) or Batch B (expiring next year). This creates two problems: batch stock balances become inaccurate over time (the back office shows Batch A has 50 units but the shelf is empty because POS sales weren't tracked by batch), and lot traceability is broken (if a batch recall is issued, you can't identify which customers bought items from that batch). The POS Item Batch Control Plugin closes this gap by bringing batch tracking to the counter.

AutoCount POS Item Batch Control Plugin Key Features

Batch Number Prompt at POS Counter

When a batch-tracked item is scanned or selected at the POS counter, the plugin prompts the cashier to specify which batch number is being sold. The prompt displays available batches for that item — showing batch number, expiry date, and available quantity per batch. The cashier selects the correct batch (or scans the batch barcode if available), and the sale is recorded against that specific batch. No batch-tracked item can be sold without batch identification.

Batch Barcode Scanning

If your batch-tracked products carry batch-specific barcodes (barcodes that encode both the item code and batch number), the cashier scans the product barcode and the plugin automatically identifies both the item and the batch in one scan. No manual batch selection needed — one scan captures everything. This is the fastest workflow for high-volume retail environments where speed at the counter matters.

Accurate Batch-Level Stock Deduction

When a sale is completed, stock is deducted from the specific batch sold — not just the general item balance. If Batch A has 50 units and Batch B has 30 units, selling 1 unit from Batch A reduces Batch A to 49 units while Batch B remains at 30. Back office batch balances stay accurate because POS sales are batch-specific. No more phantom batch quantities in the system that don't match the shelf.

FIFO / FEFO Enforcement

The plugin supports First-In-First-Out (FIFO) and First-Expiry-First-Out (FEFO) selling discipline. When the batch prompt appears, batches are sorted by expiry date or receipt date — the earliest expiry or oldest batch appears first. This guides the cashier to sell from the correct batch, reducing waste from expired stock and ensuring compliance with FEFO requirements for perishable and regulated products.

Expiry Date Visibility at Counter

The batch selection screen shows the expiry date for each available batch. Cashiers can verify that the product being sold has not expired before completing the transaction. If a batch has expired, it can be flagged or blocked from sale — preventing expired products from reaching customers. This is a critical compliance requirement for pharmacies, food retailers, and health product stores.

Full Lot Traceability — Warehouse to Customer

With batch tracking on both the back office (GRN, Stock Adjustment) and the POS counter (this plugin), you have complete lot traceability. Trace any batch from supplier delivery (which GRN received it) through storage (which location/bin holds it) to customer sale (which POS transaction sold it). In the event of a product recall, identify exactly which customers purchased items from the affected batch — critical for public safety and regulatory compliance.

Per Counter Licensing

The plugin is licensed per POS counter/terminal. Each checkout counter that needs batch scanning requires its own license. A pharmacy with 2 checkout counters needs 2 licenses. A supplement store with 1 counter needs 1 license. Back office batch tracking (AutoCount Premium's Item Batch module) is separate — this plugin covers the POS counter specifically.

Who Should Buy AutoCount POS Item Batch Control Plugin?

Pharmacies & Dispensaries

Pharmacies dispensing medicines, supplements, and health products that must be tracked by batch number and expiry date. Regulatory compliance requires knowing which batch was dispensed to which customer. The plugin records this at the counter — every sale is linked to a specific batch. In the event of a batch recall from the manufacturer, the pharmacy can identify affected customers immediately.

Health Food & Supplement Retailers

Stores selling vitamins, supplements, protein products, and health foods with expiry dates. Customers expect fresh products — the plugin's FEFO enforcement ensures the earliest-expiring batch is sold first, reducing waste and customer complaints about near-expiry products.

Cosmetics & Skincare Retailers

Cosmetics shops and skincare retailers selling products with batch numbers and expiry dates. Batch tracking at the counter ensures accurate stock by batch and enables recall traceability for products that may be subject to safety recalls.

Specialty Food Retailers

Gourmet food shops, organic stores, and specialty food retailers selling perishable or artisanal products with batch-level quality tracking. The plugin ensures FEFO discipline at the counter and maintains batch traceability for food safety compliance.

Any Retail Business Selling Batch-Tracked Products at the Counter

If you use AutoCount Premium's Item Batch module in the back office and sell those same batch-tracked products through AutoCount POS at the counter, this plugin completes the loop — extending batch tracking from receiving all the way through to the point of sale.

POS Item Batch Control vs Back Office Item Batch Module

AutoCount Premium's Item Batch module tracks batches in the back office — Goods Received Notes, Purchase Invoices, Stock Adjustments, Stock Transfers, and Sales Invoices all record batch numbers. But AutoCount POS does not track batches at the counter by default. The POS Item Batch Control Plugin adds batch tracking specifically to the POS counter — prompting for batch selection during POS sales transactions and deducting stock from the correct batch. You need both: the Item Batch module for back office batch management and this plugin for counter-level batch tracking.

What's Included

✅ Batch Number Prompt at POS Counter During Sales
✅ Batch Barcode Scanning (Item + Batch in One Scan)
✅ Accurate Batch-Level Stock Deduction from POS Sales
✅ FIFO / FEFO Batch Sorting (Earliest Expiry First)
✅ Expiry Date Visibility at Counter
✅ Full Lot Traceability (Warehouse to Customer)
✅ Licensed Per POS Counter / Terminal
✅ Requires AutoCount Premium Edition with Item Batch Module
✅ Compatible with AutoCount Accounting 2.2