AutoCount Workshop Plugin

AutoCount Workshop Plugin — Automotive Service Centre Management for AutoCount

AutoCount Workshop Plugin is an AutoCount Accounting add-on built specifically for automotive service centres, car repair shops, tyre workshops, and motor service businesses in Malaysia. Manage the complete workshop workflow — from job order creation through foreman assignment, parts usage, labour charges, and customer billing — fully integrated with AutoCount's accounting and inventory modules. Track vehicle details, service history, mileage records, insurance policies, and next-service reminders for every customer vehicle. All workshop transactions flow directly into AutoCount for accurate financial reporting, stock management, and LHDN e-Invoice compliance.

Why AutoCount Workshop Plugin?

Running an automotive workshop on standard accounting software means managing vehicle information, job tracking, and foreman performance outside the system — in notebooks, spreadsheets, or separate workshop software that doesn't talk to your accounting. The service adviser writes a job order on paper. The foreman tracks parts used manually. The cashier enters the invoice in AutoCount without the vehicle details, service history, or foreman assignment. Management has no visibility into mechanic productivity, parts consumption, or service revenue by vehicle type. The Workshop Plugin brings all of this inside AutoCount — vehicle records, job orders, parts tracking, foreman incentives, and billing in one integrated system.

AutoCount Workshop Plugin Key Features

Job Order Management

Create and track job orders for vehicle repairs and services — including job descriptions, labour charges, and parts used. Each job order captures the vehicle details, customer information, foreman assigned, service items, spare parts consumed, and total charges. Track job order status from open to in-progress to completed. Convert job orders directly to invoices when the work is done — no re-entering details.

Vehicle & Customer Database

Maintain detailed records of every customer and their vehicles — vehicle registration number (plate number), make, model, engine number, chassis number, colour, year of manufacture, current mileage, and last service date. Link multiple vehicles to a single customer for businesses and fleet operators. When a returning customer drives in, pull up their vehicle record instantly and see the full history.

Service History Tracking

View the complete service history for each vehicle — every repair, every service, every part replaced, every invoice issued. Service history builds automatically as job orders and invoices are created. When a customer returns, the foreman sees what was done previously — no asking the customer to remember. This improves service quality, builds customer trust, and drives return visits.

Service Reminders & Next Service Date

Track current service mileage and set next service date reminders for each vehicle. The system updates service mileage and dates from completed job orders. Remind customers when their next service is due — oil change, tyre rotation, major service interval. Proactive reminders drive repeat business and improve customer retention.

Insurance Policy Tracking

Record and manage insurance policy details for each vehicle — policy number, coverage type, claim details, effective dates, expiry dates, insurance agent, and insurance company. Track insurance expiry dates and remind customers when renewal is due. For workshops handling insurance claims, link the insurance policy directly to the job order and invoice.

Spare Parts Management

Track parts issued for each job order with integration to AutoCount's inventory module. When a mechanic uses an oil filter, brake pads, or engine oil on a job, the parts are recorded against the job order and stock levels are deducted automatically in AutoCount. No separate stock update needed. Know which parts were used on which vehicle, which job, and by which foreman — full traceability from inventory to invoice.

Labour Charges & Package Pricing

Set standard labour rates for different service types — minor service, major service, engine overhaul, tyre change, alignment, bodywork. Create pricing packages for specific service bundles or vehicle types. A "10,000km Service Package" for a Toyota Vios can have a pre-defined price covering oil, filter, labour, and inspection. Select the package on the job order and all items populate automatically.

Foreman Assignment & Incentive Points

Assign jobs to specific foremen or mechanics. Track which foreman performed which service. The built-in incentive point system rewards foremen based on job completion — set point values per service type or revenue amount (e.g. RM50 = 1 point). Customise incentive rules by vehicle type, brand, or service category. Calculate foreman commissions and performance metrics directly from workshop data.

Quotation to Invoice Workflow

Start with a quotation for the customer's approval, convert to a job order for the workshop floor, then convert to an invoice at checkout. Vehicle information, service items, parts, and pricing carry through each stage — no re-entering data. The complete document trail from quote to invoice is maintained for every job.

Daily Operations — Cash Sales, Sales Orders, Invoices

Record cash sales for walk-in customers, create sales orders for scheduled services, and generate invoices for credit customers — all with vehicle details and service information linked directly to the transaction. Support multiple payment methods — cash, credit card, multi-payment split. Every transaction flows into AutoCount's AR, GL, and inventory modules automatically.

MultiView Search

A centralised search screen for quick access to all customer and vehicle data. Search by customer name, vehicle plate number, phone number, or any criteria. View summary vehicle information and detailed service history in one screen. Retrieve any record in seconds — critical during busy workshop hours when customers are waiting.

Multi-Location Support

For workshops with multiple branches, the plugin supports centralised data and reporting across locations. Each branch records its own job orders, vehicle records, and transactions — management sees consolidated reports across all branches. Track foreman performance, parts usage, and revenue by branch.

Reports & Analysis

Generate workshop-specific reports — job order status, parts usage reports, mechanic and foreman productivity, revenue summaries by service type, revenue by vehicle type, and customer service history reports. Identify which services generate the most revenue, which foremen are most productive, and which parts are consumed fastest. Data-driven decisions for workshop management.

Who Should Buy AutoCount Workshop Plugin?

Car Service Centres & Repair Workshops

Independent car workshops, authorised service centres, and general repair shops that need to manage job orders, track vehicle service history, and bill customers — all within their accounting system. This is the core use case for the plugin.

Tyre Shops & Alignment Centres

Tyre retailers and wheel alignment shops that service vehicles and need to track vehicle records, service history, and parts used per job. Link tyre purchases, alignment services, and balancing to specific vehicles and customers.

Car Tinting & Detailing Businesses

Auto detailing, tinting, and car care businesses that need vehicle records, service tracking, and customer billing integrated with inventory and accounting.

Motor & Motorcycle Service Centres

Motorcycle repair shops and motor service centres managing vehicle records, spare parts, foreman assignments, and billing for two-wheel vehicles.

Fleet Service Providers

Workshops servicing company fleets — logistics companies, rental car operators, corporate vehicle pools. Track multiple vehicles per company, maintain service history per vehicle, and bill the fleet operator with consolidated invoicing.

Multi-Branch Workshop Chains

Workshop businesses operating multiple outlets. Centralised vehicle records, consistent service pricing, branch-level foreman tracking, and consolidated reporting across all locations.

What's Included

✅ Job Order Management (Create, Track, Complete)
✅ Vehicle & Customer Database (Plate No., Model, Engine, Mileage)
✅ Service History Tracking Per Vehicle
✅ Service Reminders & Next Service Date
✅ Insurance Policy Tracking & Expiry Reminders
✅ Spare Parts Management with Inventory Integration
✅ Labour Charges & Package Pricing
✅ Foreman Assignment & Incentive Point System
✅ Quotation → Job Order → Invoice Workflow
✅ Cash Sales, Sales Orders, Invoices with Vehicle Details
✅ MultiView Search (Customer, Vehicle, History)
✅ Multi-Location / Multi-Branch Support
✅ Workshop Reports & Analysis
✅ Compatible with AutoCount Accounting 2.2