AutoCount Stock Sub Code (With Selling Price) Plugin

AutoCount Stock Sub Code (With Selling Price) Plugin — Variant Pricing Under One Stock Item for AutoCount

AutoCount Stock Sub Code (With Selling Price) Plugin is an AutoCount Accounting add-on that allows Malaysian businesses to create sub-codes under a single stock item — where each sub-code carries its own independent selling price. The parent item maintains one shared stock balance, but when a sub-code is selected during invoicing, the system applies that sub-code's specific selling price automatically. This handles product variants that differ in price but are fundamentally the same item for inventory purposes — different sizes, colours, packaging, material grades, or specifications that sell at different price points without requiring separate item codes for each variant.

Why AutoCount Stock Sub Code Plugin?

In standard AutoCount Accounting, if the same product sells at different prices depending on the variant, you have two options — neither ideal. Option one: create separate item codes for each variant (T-Shirt-S, T-Shirt-M, T-Shirt-L, T-Shirt-XL), each with its own selling price and stock balance. This works but multiplies your item catalogue and fragments your stock reporting — a single T-shirt design becomes four separate items in your inventory. Option two: use one item code with one selling price and manually override the price on every document when a different variant is sold. This keeps inventory clean but creates pricing errors and slows down document entry.
The Stock Sub Code Plugin offers a third option: one item code with one shared stock balance, but multiple sub-codes each with their own selling price. Select the item, pick the sub-code, and the correct price fills in automatically. Your inventory stays as one item. Your pricing stays accurate per variant. No catalogue multiplication. No manual price overrides.

Common Use Cases

Product Variants with Different Prices (Size)

Main item: T-Shirt. Sub-codes: S = RM30, M = RM30, L = RM35, XL = RM40. The stock code remains one T-shirt product. When the salesperson selects "XL" as the sub-code on the invoice, AutoCount applies RM40 automatically. Stock deducts from the same T-shirt balance regardless of which size is sold.

Different Packaging Sizes

Main item: Mineral Water. Sub-codes: 500ml = RM1.50, 1.5L = RM3.00, 5L = RM7.00. Instead of creating three separate stock items for the same water, manage the packaging sizes through sub-codes. Each packaging carries its own selling price. Stock balance is shared — the business tracks total mineral water inventory as one item.

Colour Variants with Different Prices

Main item: Office Chair. Sub-codes: Black = RM250, Grey = RM250, Leather Black = RM350. Same chair model, different finishes at different price points. The leather variant costs more but doesn't need to be a separate stock item. Select the sub-code on the invoice and the correct price applies.

Material or Grade Selection

Main item: Stainless Steel Pipe. Sub-codes: Grade 201 = RM100, Grade 304 = RM150, Grade 316 = RM220. The selected sub-code determines the selling price automatically. Industrial and building material suppliers use this to handle grade-based pricing without creating separate items for each material grade.

AutoCount Stock Sub Code Plugin Key Features

Sub-Code with Independent Selling Price

Create multiple sub-codes under any stock item, each with its own selling price. When a sub-code is selected in a sales document — invoice, quotation, sales order, cash sale — the system automatically populates the selling price assigned to that sub-code. No manual price entry, no price lookup, no risk of applying the wrong price for the wrong variant. The sub-code drives the price.

Shared Stock Balance

All sub-codes under a parent item share the same stock balance. When any sub-code is sold, stock deducts from the parent item. When stock is received, it adds to the parent item. This keeps your inventory simple — one stock balance per product, not one per variant. Your stock reports, stock take, and reorder calculations work at the item level, not the sub-code level.

Sub-Code Selection in Documents

When creating sales documents, select the parent item as usual and then choose the applicable sub-code from a dropdown or selection list. The sub-code appears on the document alongside the item — so the printed invoice shows exactly which variant the customer purchased (e.g. "T-Shirt — XL" at RM40, not just "T-Shirt" at an ambiguous price). Clear documentation for both the customer and the accounts team.

Sub-Code Maintenance

Create, edit, and manage sub-codes from a centralised maintenance screen. Add new sub-codes when you introduce new variants — a new size, a new colour, a new packaging option. Update selling prices when pricing changes. Remove discontinued sub-codes. All changes take effect immediately on new documents.

Simplified Item Catalogue

Instead of creating 4 item codes for 4 sizes, or 5 item codes for 5 grades, maintain one item code with sub-codes. A business with 100 products averaging 4 variants each would need 400 item codes without this plugin. With the plugin, it's 100 items with sub-codes — the same product range at 25% of the catalogue size. Smaller catalogue means faster item lookup, simpler stock reporting, and easier inventory management.

Who Should Buy AutoCount Stock Sub Code Plugin?

Apparel & Fashion Retailers

Clothing shops selling garments in multiple sizes at different price points — larger sizes priced higher than standard sizes. The plugin handles size-based pricing under one item code without the full complexity of the Item Matrix Plugin.

F&B Suppliers & Distributors

Food and beverage businesses selling the same product in different packaging sizes — bottles, cartons, bulk packs — each at a different price. One stock item for the product, sub-codes for each packaging option.

Building Material & Hardware Suppliers

Suppliers selling steel, pipes, timber, cables, or other materials in different grades, thicknesses, or specifications where the grade determines the price. Sub-codes for Grade 201, Grade 304, Grade 316 — each with their own selling price under one item code.

Furniture & Home Goods Retailers

Furniture shops where the same product comes in different finishes — fabric vs leather, standard vs premium — at different price points. The base product is one stock item, with sub-codes for each finish option and its corresponding price.

Any Business with Variant-Based Pricing

If your products come in variants that sell at different prices, but you don't need separate stock tracking per variant, this plugin is the solution. It's lighter and simpler than the Item Matrix Plugin — which creates separate item codes with separate stock balances for every variant. Use Stock Sub Code when you need variant pricing but shared inventory. Use Item Matrix when you need both variant pricing and separate stock tracking per variant.

Stock Sub Code Plugin vs Item Matrix Plugin

Both plugins handle product variants, but they work differently:
Stock Sub Code Plugin: One item code, one shared stock balance, multiple sub-codes with different selling prices. Best for businesses that need variant-based pricing but track inventory at the product level — not per variant.
Item Matrix Plugin: Generates separate item codes for every variant combination (e.g. size × colour = 24 item codes). Each variant has its own stock balance, its own barcode, and its own pricing. Best for businesses that need variant-level stock tracking — knowing exactly how many Size M Red T-shirts are in stock.
Choose Stock Sub Code if pricing varies by variant but stock tracking doesn't need to. Choose Item Matrix if both pricing and stock tracking need to be variant-specific.

What's Included

✅ Sub-Code Creation Under Parent Stock Item
✅ Independent Selling Price Per Sub-Code
✅ Shared Stock Balance Under Parent Item
✅ Sub-Code Selection in Sales Documents (Invoice, QT, SO, CS)
✅ Sub-Code Displayed on Printed Documents
✅ Sub-Code Maintenance (Add, Edit, Remove)
✅ Simplified Item Catalogue (One Item, Multiple Variants)
✅ Compatible with AutoCount Accounting 2.2