AutoCount AR/AP Batch Knock-Off Plugin

AutoCount AR/AP Batch Knock-Off Plugin — Bulk Invoice & Payment Matching for AutoCount

AutoCount AR/AP Batch Knock-Off Plugin is an AutoCount Accounting add-on that allows Malaysian businesses to match and clear multiple invoices, debit notes, payments, and credit notes under a single screen — for both Accounts Receivable (AR) and Accounts Payable (AP). Instead of opening each invoice individually to apply payments or credit notes, this plugin lets you select a debtor or creditor, view all outstanding documents, add payments, apply credit notes, and knock off multiple transactions in one batch operation.

Why AutoCount AR/AP Batch Knock-Off Plugin?

In standard AutoCount Accounting, knocking off invoices against payments or credit notes requires opening each transaction separately. For a debtor with 20 outstanding invoices and a single payment covering 15 of them, you would need to process each knock-off individually — selecting the invoice, applying the payment amount, saving, and repeating. The AR/AP Batch Knock-Off Plugin eliminates this by presenting all outstanding documents for a debtor or creditor on one screen, letting you apply payments and credit notes across multiple invoices in a single operation. For businesses processing high volumes of transactions monthly, this saves hours of reconciliation work.

AutoCount AR/AP Batch Knock-Off Plugin Key Features

AR Batch Knock-Off

Select a debtor and view all outstanding invoices, debit notes, and unapplied sales credit notes on a single screen. Add a payment, enter the payment amount, cheque number, payment method, and bank charge — then tick which invoices and debit notes to knock off. Apply unapplied credit notes to outstanding invoices in the same operation. Adjust the applied amount per invoice if partial knock-off is needed. One screen, one operation, multiple transactions cleared.

AP Batch Knock-Off

The same functionality for Accounts Payable. Select a creditor and view all outstanding purchase invoices, debit notes, and unapplied purchase credit notes. Add a payment, then match it against multiple supplier invoices in one batch. Process supplier payment runs efficiently — especially when paying a single supplier for a month's worth of purchase invoices in one cheque or bank transfer.

Payment and Credit Note in One Screen

Apply both payments and credit notes to invoices within the same knock-off screen. In standard AutoCount, payments and credit notes are handled on separate screens. This plugin brings them together — select which credit notes to apply, add a payment for the remaining balance, and clear everything in one go. No more switching between screens or reopening transactions.

Flexible Matching & Partial Knock-Off

Tick the invoices you want to knock off and adjust the applied amount per line. If a customer pays RM5,000 against 3 invoices totalling RM7,000, apply RM5,000 across the selected invoices with partial payment on the last one. The plugin handles the remaining balance automatically. No forced full knock-off — you control exactly how much is applied to each document.

Multi-Currency Support

Process batch knock-offs across multiple currencies. For Malaysian businesses with foreign currency debtors or creditors, the plugin handles currency conversion and exchange rate differences during the knock-off process — ensuring accurate accounting for international transactions.

Customizable Knock-Off Document Format

Design and customise the batch knock-off document layout. Print or export knock-off summaries showing which invoices were cleared, payment amounts applied, credit notes used, and remaining balances. Useful for internal records, auditor requests, and customer/supplier confirmations.

Access Right Control

The plugin adds its own access rights under AutoCount's General Maintenance > User Maintenance > Access Right. Administrators control which users can perform AR batch knock-off, AP batch knock-off, or both — maintaining proper segregation of duties for financial controls.

Who Should Buy AutoCount AR/AP Batch Knock-Off Plugin?

Wholesale & Distribution Companies

Businesses with high transaction volumes — dozens or hundreds of invoices per debtor or creditor per month. A distributor receiving one bank transfer from a retailer covering 30 invoices needs batch knock-off, not individual matching. This plugin is built for exactly this scenario.

Trading Companies with Regular Supplier Payments

Companies that pay suppliers monthly for accumulated purchase invoices. Instead of knocking off each purchase invoice individually against a single payment, select the creditor, add the payment, and clear all invoices in one batch.

Accounting Departments Processing Month-End Reconciliation

Accounts teams that reconcile AR and AP balances at month-end. Batch knock-off significantly reduces the time spent clearing outstanding items — especially for debtors and creditors with long lists of unapplied payments, credit notes, and open invoices.

Businesses with Multi-Currency Receivables or Payables

Malaysian SMEs dealing with overseas customers or suppliers in foreign currencies. The plugin processes multi-currency knock-offs in batch, handling exchange rate differences within the same screen.

Businesses Upgrading from Manual Knock-Off

If your accounts team is currently knocking off invoices one by one in standard AutoCount and spending hours on what should take minutes, this plugin is the immediate productivity upgrade. The ROI is measured in hours saved per month.

AutoCount AR/AP Batch Knock-Off vs Standard Knock-Off

Standard AutoCount knock-off requires opening each invoice or payment individually and applying the corresponding document. The Batch Knock-Off Plugin presents all outstanding documents for a debtor or creditor on one screen — invoices, debit notes, payments, and credit notes together. You match, apply, and clear in one operation. Standard is adequate for businesses with low transaction volumes. Batch Knock-Off is essential for any business processing more than a handful of invoices per debtor or creditor per month.

What's Included

✅ AR Batch Knock-Off (Debtors)
✅ AP Batch Knock-Off (Creditors)
✅ Payment + Credit Note Application in One Screen
✅ Partial Knock-Off Support
✅ Multi-Currency Knock-Off
✅ Customizable Knock-Off Document Format
✅ Access Right Control
✅ Compatible with AutoCount Accounting 2.2