AutoCount Email Assistance Plugin

AutoCount Email Assistance Plugin — Batch Email Documents to Customers & Vendors from AutoCount

AutoCount Email Assistance Plugin is an AutoCount Accounting add-on that automates batch emailing of business documents — invoices, statements, receipts, quotations, credit notes, and overdue letters — directly from AutoCount to your customers and vendors. Select multiple documents, click send, and each document is emailed to its respective recipient with the correct PDF attachment. Includes customisable email templates and support for multiple document types. One document module is included with the base license — additional modules are available at RM500 per module. Designed for Malaysian SMEs that distribute high volumes of documents monthly and need to replace manual printing, folding, and mailing with automated email delivery.

Why AutoCount Email Assistance Plugin?

In standard AutoCount Accounting, emailing documents to customers requires manual effort per document — open the invoice, preview, email, enter the recipient's email address, send, close, open the next invoice, repeat. For a business issuing 200 invoices and 100 statements per month, that's 300 individual email operations. Each one takes 1-2 minutes — adding up to hours of repetitive work every billing cycle. The Email Assistance Plugin replaces this with a batch operation: select all documents to send, click once, and the plugin emails each document to the correct recipient with the correct attachment. 300 emails sent in minutes instead of hours.

Available Document Modules

The plugin supports 9 document modules. One module is included with the base license. Each additional module is RM500:
✅ Sales Invoice — Batch email sales invoices to customers
✅ AR Statement — Batch email debtor statements to customers
✅ AR Receipt — Batch email official receipts to customers after payment
✅ AR Credit Note — Batch email credit notes to customers
✅ AR Debit Note — Batch email debit notes to customers
✅ Quotation — Batch email quotations to prospects and customers
✅ Advance Quotation — Batch email advance quotations with extended details
✅ AP Payment — Batch email payment advices to suppliers
✅ Overdue Letter — Batch email overdue payment reminders to debtors
Choose the module your business needs most as your base module. Add modules as your emailing requirements expand.

AutoCount Email Assistance Plugin Key Features

Batch Email in One Click

Select multiple documents from any supported document listing — invoices, statements, receipts, quotations — and send them all to their respective recipients in a single batch operation. Each document is emailed individually to the correct customer or vendor — Customer A receives their invoice, Customer B receives theirs, Supplier C receives their payment advice. One click sends all selected documents. No more opening, previewing, and emailing one document at a time.

Automatic PDF Attachment

Each email is sent with the document automatically attached as a PDF file. The recipient receives a professional email with their invoice, statement, receipt, or quotation as a PDF attachment — ready to download, print, or file. The PDF is generated from the AutoCount document report format — the same layout as the printed version. No manual PDF export and attachment required.

Automatic Document Attachment on Statements

When emailing AR Statements, the plugin can automatically attach related supporting documents — invoices, receipts, credit notes, and debit notes referenced in the statement. The customer receives the statement plus all the supporting documents in one email. No separate emails for each document. Option to send only outstanding transactions — avoiding unnecessary attachments for fully settled items.

Customisable Email Templates

Create and save email templates for each document type. Define the email subject line, body text, greeting, and closing for each module — Sales Invoice emails have one template, Statement emails have another, Overdue Letter emails have a more urgent tone. Templates support variables that auto-populate with customer name, document number, amount, and date. Save templates for consistent, professional email communication across all staff.

Bilingual Template Support

Create email templates in multiple languages — English and Chinese, English and Malay, or any language combination your customer base requires. Assign language preferences per customer. When the batch email runs, each customer receives the email in their preferred language. Essential for Malaysian businesses serving multilingual customer bases.

Recipient from Debtor/Creditor Maintenance

The plugin pulls the recipient email address from the debtor or creditor master record in AutoCount. Maintain customer and supplier email addresses once in Debtor/Creditor Maintenance — the plugin uses these addresses for every batch email. No manual email address entry during the send process. When a customer updates their email address, update it once in the master record and all future batch emails use the new address.

Email Log & Tracking

Track which documents were emailed, to which recipients, when, and whether the send was successful. The email log provides an audit trail of document distribution — proving that Invoice X was emailed to Customer Y on a specific date. Useful for collection follow-up ("we emailed your invoice on the 5th"), audit evidence, and internal process monitoring.

SMTP Email Configuration

The plugin uses AutoCount's SMTP email settings — configure your outgoing mail server (Gmail, Outlook, company SMTP) once and the plugin uses it for all batch emails. Supports SSL encryption, authentication, and standard SMTP protocols. Emails are sent from your company email address — professional and consistent.

Pricing Structure — Module-Based

The Email Assistance Plugin includes one document module with the base license. Choose any one of the 9 available modules as your included module. Need more modules? Each additional module is RM500.
Example: A business that needs to batch email Sales Invoices and AR Statements buys the base plugin (1 module included — Sales Invoice) + 1 additional module (AR Statement at RM500). Total: base plugin price + RM500.
Example: A business that needs Sales Invoice, AR Statement, AR Receipt, and Overdue Letter buys the base plugin (1 module included) + 3 additional modules at RM500 each = base plugin price + RM1,500.

Who Should Buy AutoCount Email Assistance Plugin?

Businesses Emailing Monthly Invoices

Any Malaysian SME that emails invoices to customers monthly. If you're sending 50+ invoices per month individually, the batch email function saves hours every billing cycle. Select all invoices, send — each customer receives their own invoice as a PDF attachment.

Businesses Sending Monthly Statements

Companies that send debtor statements to customers for payment follow-up. Month-end statement distribution to 100+ customers is a batch operation — one click sends all statements with supporting documents attached.

Credit Control Teams Sending Overdue Letters

Finance teams that send payment reminder letters to overdue debtors. The Overdue Letter module batch-emails overdue reminders to all customers with outstanding balances — a systematic, scalable approach to collections that replaces manual phone calls and individual emails.

Businesses Sending Payment Advices to Suppliers

Companies that email payment advices to suppliers after making payments — confirming which invoices were paid and the amount transferred. The AP Payment module automates this supplier communication.

Sales Teams Distributing Quotations

Sales teams that email quotations to prospects and customers regularly. The Quotation or Advance Quotation module batch-emails quotations to multiple recipients — useful during promotional periods or when responding to multiple RFQs simultaneously.

Any Business Replacing Paper-Based Document Distribution

Malaysian SMEs transitioning from printing and posting documents to email-based distribution. The plugin makes the transition painless — same documents, same formats, delivered by email instead of mail. Faster delivery, lower cost, and a digital audit trail.

What's Included

✅ Batch Email Multiple Documents in One Operation
✅ Automatic PDF Attachment Per Document
✅ Automatic Supporting Document Attachment on Statements
✅ Customisable Email Templates Per Module
✅ Bilingual Template Support
✅ Recipient Auto-Populated from Debtor/Creditor Maintenance
✅ Email Log & Tracking
✅ SMTP Email Configuration
✅ 1 Document Module Included with Base License
✅ Additional Modules at RM500 Each (AR Receipt, AP Payment, AR Statement, AR CN, AR DN, Advance Quotation, Quotation, Sales Invoice, Overdue Letter)
✅ Compatible with AutoCount Accounting 2.2