AutoCount Item Description 2 Control Plugin

AutoCount Item Description 2 Control Plugin — Display Second Item Description in Documents

AutoCount Item Description 2 Control Plugin is a free AutoCount Accounting add-on that displays an item's second description (Description 2) as maintained in Item Maintenance across all document entries. In standard AutoCount, when you select an item in a sales invoice, quotation, purchase order, or any document, only the primary description (Description 1) appears. This plugin makes the Description 2 field visible in document entries — allowing businesses to show bilingual item names, extended specifications, promotional inclusions, or any secondary item details directly on their business documents.

Why AutoCount Item Description 2 Control Plugin?

Every item in AutoCount has two description fields in Item Maintenance — Description 1 and Description 2. Description 1 is the default field that appears on all documents. Description 2 exists in the item master record but is hidden from document entries by default. For many Malaysian businesses, this second description field is valuable — it can hold a Chinese or Malay translation of the item name, additional product specifications, warranty details, or promotional bundle information. Without this plugin, that information stays buried in Item Maintenance and never appears on the documents your customers and suppliers see.

AutoCount Item Description 2 Control Plugin Key Features

Description 2 Visible in All Document Entries

Once installed, the plugin displays the Description 2 field alongside Description 1 in every document entry screen — sales invoices, quotations, sales orders, delivery orders, credit notes, debit notes, purchase orders, purchase invoices, and all other document types. When you select an item, both descriptions are pulled from Item Maintenance automatically. No manual entry of the second description on each document — it populates from the item master record.

Bilingual Item Descriptions

Malaysian businesses often serve customers who speak different languages. Use Description 1 for the English item name and Description 2 for the Chinese (中文), Malay (Bahasa Malaysia), or Tamil translation. Both descriptions appear on the document — your customer sees the item name in their preferred language without you maintaining separate item records for each language.

Extended Specifications & Details

For businesses selling technical products — electronics, IT equipment, machinery, building materials — Description 1 may hold the product name while Description 2 carries the detailed specifications. A laptop item could show "VAIO E15 VJE151G11W" as Description 1 and "AMD R7-3700U / 8GB / 512GB SSD / RX Vega 10 / W10H / 15.6" FHD IPS" as Description 2. Both appear on the invoice, giving your customer complete product details.

Promotional & Bundle Information

Use Description 2 to display promotional inclusions or bundle details. If an item comes with free accessories — "FOC Carrying Bag & Wireless Mouse" — add this to Description 2. The promotional details appear on the invoice alongside the item name, ensuring the customer knows exactly what's included in their purchase.

Maintained Once, Applied Everywhere

Description 2 is maintained in Item Maintenance — update it once and the change applies to all future documents automatically. No need to edit the description on individual invoices or orders. This ensures consistency across all documents and eliminates the risk of different descriptions appearing on different documents for the same item.

Who Should Use AutoCount Item Description 2 Control Plugin?

Businesses Serving Multilingual Customers

Malaysian SMEs dealing with customers who prefer Chinese, Malay, or English item descriptions. Rather than creating duplicate items for each language, maintain both descriptions in a single item record and display both on documents. Common for wholesale, retail, and trading businesses in Malaysia's multilingual market.

Electronics & IT Product Sellers

Businesses selling laptops, phones, peripherals, components, or any technical products where specifications matter. Customers and procurement teams expect to see full specifications on invoices and quotations — Description 2 provides the space for detailed specs alongside the product name.

Distributors & Wholesalers with Product Bundles

Companies that bundle products with promotional items or accessories. Use Description 2 to list what's included in the bundle so the customer's invoice clearly states all items received — even when the bundle is sold as a single item code.

Businesses with Internal vs External Descriptions

Companies that use a short internal code or name (Description 1) for operational efficiency but need a longer, customer-facing description (Description 2) on printed documents. The plugin lets both descriptions coexist on every document.

Any Business Using the Description 2 Field in Item Maintenance

If you've been entering data into the Description 2 field in Item Maintenance but never see it on your documents, this plugin makes it visible. No data is wasted — everything you've maintained in Description 2 will now appear across all document entries.

Free Plugin — No Additional Cost

AutoCount Item Description 2 Control Plugin is provided free of charge (FOC) by AutoCount. There is no license fee for this plugin. Download the .app file, install it through AutoCount's Plug-in Manager, and the Description 2 field appears in your document entries immediately.

What's Included

✅ Description 2 Display in All Sales Document Entries
✅ Description 2 Display in All Purchase Document Entries
✅ Auto-Population from Item Maintenance
✅ Supports Bilingual / Multilingual Item Names
✅ Free Plugin (FOC — No Additional Cost)
✅ Compatible with AutoCount Accounting 2.2