AutoCount Recurring Invoice Plugin

AutoCount Recurring Invoice Plugin — Automated Recurring Sales & Purchase Billing for AutoCount

AutoCount Recurring Invoice Plugin is an AutoCount Accounting add-on that automates the creation of recurring sales invoices and purchase invoices on a scheduled basis. Set up a billing contract once — define the customer or supplier, items, amounts, billing frequency, start date, and end date — and the plugin generates the invoices automatically for every billing cycle. Designed for Malaysian businesses with subscription-based services, rental agreements, maintenance contracts, or any recurring billing requirement. Supports both Sales Invoices (AR) and Purchase Invoices (AP).

Why AutoCount Recurring Invoice Plugin?

In standard AutoCount Accounting, recurring invoices must be created manually each billing cycle. A business with 50 rental customers billed monthly needs to create 50 individual sales invoices every month — same items, same amounts, same customers, repeated month after month. The Recurring Invoice Plugin eliminates this by letting you set up the billing contract once and generate all 50 invoices in a single batch operation. No missed invoices, no duplicate billing, no manual re-entry every month.

AutoCount Recurring Invoice Plugin Key Features

Recurring Billing Setup

Create a recurring billing contract for each customer or supplier. Define the items, quantities, unit prices, discounts, descriptions, billing frequency (daily, weekly, monthly, annually), start date, end date, and any special billing terms. Each contract is maintained separately — one customer can be billed monthly while another is billed quarterly, all managed from the same plugin.

Recurring Sales Invoice Generator

Generate all due recurring sales invoices for a selected period in one batch operation. The system displays a list of all customers with recurring bills due — review the list, confirm, and generate all invoices at once. Two posting options are available: post as draft (for manual review before finalising) or post directly to Sales Invoice (finalised and ready for collection). This is the command centre for your entire recurring billing cycle.

Recurring Purchase Invoice Generator

The same automation for Accounts Payable. Auto-generate purchase invoices for creditors based on the recurring billing schedule you've configured. If you have fixed monthly costs from suppliers — office rent, equipment rental, service contracts — the plugin creates the purchase invoices automatically each period.

Advanced Billing Settings

Configure billing start dates, end dates, proration for partial periods, and billing stop conditions. If a customer starts mid-month, proration calculates the correct partial amount for the first billing cycle. If a contract ends, the plugin automatically stops generating invoices after the end date. No manual intervention needed to start or stop billing.

Customizable Schedules, Pricing & Discounts

Each recurring billing contract can have its own schedule, item quantities, unit prices, and discount rates. Customer A gets a 10% discount billed monthly. Customer B pays full price billed quarterly. The plugin handles every variation — no need for separate templates or manual adjustments each cycle.

Email Invoices Directly to Customers

When invoices are generated, the plugin can automatically email them to the respective customers. No separate step to print, export, and email — the invoice is generated, posted, and emailed in one operation. Reduces paperwork and ensures customers receive their invoices immediately on the billing date.

Recurring Billing Maintenance

Manage all active, paused, and completed recurring billing contracts from a centralised maintenance screen. View which contracts are active, which are due for the current period, which have been completed, and which need attention. Pause billing for a customer without deleting the contract — resume when ready.

Who Should Buy AutoCount Recurring Invoice Plugin?

Rental & Leasing Companies

Businesses renting equipment, machinery, vehicles, property, water filters, copiers, or any asset on a fixed monthly or annual basis. Each rental customer has a fixed recurring charge — the plugin generates all rental invoices in batch every billing cycle.

Tuition Centres & Education Providers

Tuition centres, training centres, and education businesses billing students or parents monthly for tuition fees. With dozens or hundreds of students on recurring monthly billing, manual invoicing is unsustainable — the plugin handles the entire class billing in one operation.

Maintenance & Service Contract Companies

IT support companies, facility management firms, pest control services, cleaning companies, and any business providing ongoing maintenance under contract. Fixed monthly service fees are billed automatically to all contract customers without manual invoice creation.

Subscription-Based Businesses

SaaS companies, magazine subscriptions, membership clubs, gym operators, and any business charging customers on a recurring subscription model. The plugin handles varying billing frequencies — monthly, quarterly, semi-annually, annually — across different customer contracts.

Property Management Companies

Managing agents billing tenants monthly for rent, service charges, sinking fund, and utility charges. Each unit has its own recurring billing contract with different amounts — the plugin generates all tenant invoices in batch for the entire property each month.

Businesses with Fixed Monthly Supplier Costs

Companies with recurring purchase commitments — office rent paid to landlord, equipment lease payments, monthly service subscriptions from vendors. The Recurring Purchase Invoice Generator creates the purchase invoices automatically, keeping your AP records accurate without manual entry.

AutoCount Recurring Invoice Plugin vs Built-In Recurrence Module

AutoCount Accounting (Account Plus and above) includes a built-in Recurrence GL module for recurring journal entries. The Recurring Invoice Plugin is different — it handles recurring Sales Invoices and Purchase Invoices specifically, with billing contract management, batch invoice generation, proration, email delivery, and a centralised billing maintenance screen. If you need to automate recurring invoices with customer-specific contracts and batch generation, you need the plugin. The built-in Recurrence GL is for repeating general ledger journal entries only.

What's Included

✅ Recurring Billing Contract Setup (Per Customer / Supplier)
✅ Recurring Sales Invoice Generator (Batch Generation)
✅ Recurring Purchase Invoice Generator (Batch Generation)
✅ Post as Draft or Post to Sales/Purchase Invoice
✅ Advanced Billing Settings (Proration, Start/End Date, Stop Conditions)
✅ Customizable Schedules, Pricing & Discounts Per Contract
✅ Email Invoices Directly to Customers
✅ Recurring Billing Maintenance Screen
✅ Compatible with AutoCount Accounting 2.2