AutoCount Advance Inter Company Billing Plugin

AutoCount Advance Inter Company Billing Plugin — Full Inter-Company Document Automation for AutoCount

AutoCount Advance Inter Company Billing Plugin is an AutoCount Accounting add-on that automates and synchronises the complete sales and purchase document cycle between related companies operating in separate AutoCount account books. When Company A raises a Purchase Order, the plugin automatically creates a corresponding Sales Order in Company B. When Company A issues a Delivery Order, the plugin generates a Goods Received Note in Company B. Sales Invoices become Purchase Invoices, and Purchase Returns become Credit Notes — all generated automatically across entities. Designed for Malaysian business groups, holding companies, and multi-entity operations where related companies trade with each other.

Why AutoCount Advance Inter Company Billing Plugin?

Malaysian businesses frequently operate as groups of related companies — a trading company buys from a manufacturing subsidiary, a holding company provides services to its operating entities, or a central procurement company purchases on behalf of multiple branches. Each company has its own AutoCount account book. Without this plugin, every inter-company transaction must be entered twice — once in the selling company's books and once in the buying company's books. A Purchase Order in Company A must be manually re-entered as a Sales Order in Company B. A Delivery Order in Company A must be manually re-entered as a GRN in Company B. This double entry is slow, error-prone, and creates reconciliation nightmares when documents don't match. The Advance Inter Company Billing Plugin eliminates the double entry entirely.

Supported Document Flows

The plugin automates four inter-company document conversions covering the full procurement-to-payment cycle:

PO → SO (Purchase Order → Sales Order)

When Company A creates a Purchase Order to buy goods from Company B, the plugin automatically generates a corresponding Sales Order in Company B's account book. Company B receives the order without any manual data entry — item codes, quantities, pricing, and terms are transferred automatically. This is the starting point of the inter-company procurement cycle.

DO → GRN (Delivery Order → Goods Received Note)

When Company B issues a Delivery Order to dispatch goods to Company A, the plugin automatically creates a Goods Received Note in Company A's account book. Company A's stock is updated with the received goods — quantities, item details, and reference numbers are synchronised. No manual goods receiving entry needed on Company A's side.

Invoice → PI (Sales Invoice → Purchase Invoice)

When Company B issues a Sales Invoice to Company A, the plugin automatically generates a corresponding Purchase Invoice in Company A's account book. Company A's AP is updated with the payable, and Company B's AR is updated with the receivable — both sides of the transaction are recorded simultaneously. This is also the core function of the Simple Inter Company Billing Plugin.

PR → CN (Purchase Return → Credit Note)

When Company A raises a Purchase Return to return goods to Company B, the plugin automatically creates a Credit Note in Company B's account book. The return is recorded on both sides — Company A's AP is reduced and Company B's AR is adjusted. No manual credit note entry in Company B's books.

AutoCount Advance Inter Company Billing Plugin Key Features

Full Cycle Automation

The four document flows (PO→SO, DO→GRN, Invoice→PI, PR→CN) cover the complete inter-company trading cycle from order placement through goods delivery, billing, and returns. Every step in the process generates the corresponding document in the counterparty's account book automatically. No manual entry at any stage.

Real-Time Synchronisation

Documents are created in the receiving company's account book instantly when the source document is saved or posted in the originating company. Company A posts a Purchase Order — Company B's Sales Order exists immediately. No batch processing, no overnight sync, no delays. Both companies see the transaction in real time.

Custom Entity Linking

Define the relationship between companies — Company A's debtor code for Company B maps to Company B's creditor code for Company A. Item codes, UOM, and pricing can be mapped between entities if the two companies use different item coding systems. The plugin handles the translation between account books so documents in each company use that company's own master data.

Item Code Mapping

When related companies use different item codes for the same product, the plugin maps item codes between entities during document creation. Company A's item code "RAW-001" may correspond to Company B's item code "FG-STEEL-01." The mapping ensures the correct item appears in each company's documents without manual correction.

Streamlined Document Flow

The plugin maintains document linkage across entities — the Sales Order in Company B references the originating Purchase Order in Company A. The GRN in Company A references the Delivery Order from Company B. This traceability means any document in either company can be traced back to its inter-company counterpart for audit and reconciliation purposes.

Multi-Entity Support

The plugin supports inter-company billing between multiple entities — not just two companies. Company A can trade with Company B, Company C, and Company D, each with its own entity linking, item mapping, and document flow configuration. Business groups with three, four, or more related entities can automate all inter-company transactions from a central plugin configuration.

Who Should Buy AutoCount Advance Inter Company Billing Plugin?

Manufacturing + Trading Groups

Business groups where a manufacturing entity produces goods and sells them to a related trading or distribution entity. The trading company's Purchase Order automatically becomes the manufacturing company's Sales Order. Delivery from factory to distribution centre generates matching DO and GRN. Invoicing and returns are synchronised. This is the most common inter-company setup in Malaysian SME groups.

Holding Companies with Operating Subsidiaries

Holding companies that provide shared services (management, IT, HR, finance) to operating subsidiaries, or central procurement companies that purchase on behalf of multiple entities. Every service charge or procurement transaction between entities is automated — no duplicate data entry across account books.

Import + Distribution Groups

Business groups where one entity handles importing (customs, landing cost, warehousing) and sells to a related distribution entity that handles local sales. The importer's Delivery Order becomes the distributor's GRN. The importer's Invoice becomes the distributor's Purchase Invoice. Stock and AP/AR are synchronised across both entities.

Multi-Branch Operations with Separate Account Books

Businesses operating multiple branches as separate legal entities (each with its own AutoCount account book) where branches transfer goods and bill each other. The plugin automates the full PO→SO→DO→GRN→Invoice→PI cycle between branches.

Businesses Upgrading from Simple Inter Company Billing

If you're currently using Simple Inter Company Billing (which only handles Invoice→PI and PR→CN) and need the full procurement cycle (PO→SO and DO→GRN), the Advance plugin is the upgrade. Simple handles billing only. Advance handles the complete order-to-delivery-to-billing cycle.

Advance Inter Company Billing vs Simple Inter Company Billing

AutoCount offers two inter-company billing plugins. Simple Inter Company Billing covers Invoice→PI and PR→CN only — it automates the billing stage but not the ordering or delivery stages. Advance Inter Company Billing covers the full cycle — PO→SO, DO→GRN, Invoice→PI, and PR→CN. If your related companies only need to synchronise invoices and credit notes, Simple is sufficient. If your companies trade goods with a full procurement cycle — from purchase orders through delivery to invoicing — you need the Advance plugin.

What's Included

✅ PO → SO (Purchase Order → Sales Order)
✅ DO → GRN (Delivery Order → Goods Received Note)
✅ Invoice → PI (Sales Invoice → Purchase Invoice)
✅ PR → CN (Purchase Return → Credit Note)
✅ Real-Time Document Synchronisation
✅ Custom Entity Linking Between Companies
✅ Item Code Mapping Between Entities
✅ Document Traceability Across Companies
✅ Multi-Entity Support
✅ Compatible with AutoCount Accounting 2.2