AutoCount Email Assistance Multiple Document Plugin

AutoCount Email Assistance Plugin (Multiple Document) — All Document Modules in One License

AutoCount Email Assistance Plugin (Multiple Document) is an AutoCount Accounting add-on that includes all 9 document modules for batch emailing in a single license at RM2,000. Batch email Sales Invoices, AR Statements, AR Receipts, AR Credit Notes, AR Debit Notes, AP Payments, Quotations, Advance Quotations, and Overdue Letters — all from one plugin, all included. Select multiple documents of any type and send them to respective customers or vendors in one click with automatic PDF attachment, customisable email templates, and bilingual support. For additional company account books, add RM200 per company. Designed for Malaysian SMEs that need comprehensive email automation across every document type without purchasing modules individually.

Why Multiple Document Instead of Single Module?

The standard Email Assistance Plugin includes 1 document module, with additional modules at RM500 each. If your business needs 4 or more modules, the maths favours the Multiple Document package. Four individual modules cost RM1,500 in add-ons alone (3 × RM500) plus the base plugin price. The Multiple Document package includes all 9 modules at RM2,000 flat — every document type covered, no add-on decisions, no future upgrade costs when you need a new module. Buy once, email everything.

All 9 Document Modules Included

✅ Sales Invoice — Batch email invoices to customers after billing

✅ AR Statement — Batch email debtor statements with supporting documents attached

✅ AR Receipt — Batch email official receipts to customers after payment

✅ AR Credit Note — Batch email credit notes to customers for returns or adjustments

✅ AR Debit Note — Batch email debit notes to customers for additional charges

✅ Quotation — Batch email quotations to prospects and customers

✅ Advance Quotation — Batch email advance quotations with extended details

✅ AP Payment — Batch email payment advices to suppliers after payment

✅ Overdue Letter — Batch email overdue payment reminders to debtors
No module selection required. No RM500 add-on decisions. Every document type is ready to batch email from day one.

AutoCount Email Assistance Plugin (Multiple Document) Key Features

Batch Email Any Document Type

Select multiple documents from any supported document listing and send them all to their respective recipients in a single batch operation. Email 200 invoices to 200 customers, then 100 statements to 100 debtors, then 30 overdue letters to 30 late payers — all from the same plugin, all in batch. Each document is emailed individually to the correct recipient with the correct PDF attachment.

Automatic PDF Attachment

Every email includes the document as a professional PDF attachment — generated from the AutoCount document report format. The recipient receives their invoice, statement, receipt, or quotation as a downloadable PDF. Same layout as the printed version. No manual PDF export required.

Supporting Documents on Statements

When batch emailing AR Statements, automatically attach related supporting documents — invoices, receipts, credit notes, and debit notes referenced in the statement. The customer receives a complete package in one email: statement plus all supporting documents. Option to include only outstanding transactions — keeping attachments relevant and avoiding clutter from settled items.

Customisable Email Templates Per Module

Create separate email templates for each document type. Invoices get a professional billing tone. Statements get a polite payment reminder. Overdue Letters get an urgent collection message. Quotations get a sales-oriented follow-up. Each template defines the subject line, body text, greeting, and closing — with auto-populated variables for customer name, document number, amount, and date.

Bilingual Template Support

Create email templates in multiple languages and assign language preferences per customer. Malaysian businesses serving Chinese-speaking, Malay-speaking, and English-speaking customers can send each recipient their documents in their preferred language — automatically selected during the batch send.

Recipient Auto-Population

Email addresses are pulled from Debtor and Creditor Maintenance — maintained once, used every time. No manual email address entry during batch sends. Update a customer's email in the master record and all future emails use the new address across all 9 document modules.

Email Log & Audit Trail

Track every email sent — which document, to which recipient, when, and whether the delivery was successful. The log provides documented proof of document distribution for collection disputes ("your invoice was emailed on 3 June"), audit requirements, and internal monitoring.

SMTP Configuration

Uses AutoCount's SMTP email settings — Gmail, Outlook, company mail server, or any SMTP provider. Configure once, use across all 9 modules. Emails are sent from your company email address with SSL encryption and authentication.

Multi-Company Licensing

The base license covers one AutoCount company account book. For businesses managing multiple company entities in separate account books, add RM200 per additional company.
Example: A business group with 3 company account books pays RM2,000 (base — 1 company) + RM400 (2 additional companies × RM200) = RM2,400 total. All 9 modules are available in all 3 account books.

Who Should Buy the Multiple Document Package?

Businesses That Email Multiple Document Types

If your accounts team emails invoices AND statements AND receipts AND overdue letters — the Multiple Document package costs less than buying 4+ individual modules. At 4 modules, the individual add-on costs exceed the all-inclusive package price.

Businesses with Full Billing & Collection Workflows

Companies with a structured billing-to-collection cycle: send invoice → send statement → send overdue letter → send receipt after payment. Each step uses a different document module. The Multiple Document package covers the entire cycle in one license.

Multi-Company Business Groups

Groups operating multiple company entities that all need email automation. The RM200 per additional company pricing makes it cost-effective to roll out across the entire group — all companies get all 9 modules.

Accounting Firms Managing Client Email Distribution

Firms that email documents on behalf of multiple client companies. Each client's account book needs the plugin — the per-company add-on pricing keeps costs manageable across a large client base.

Businesses Planning to Scale Email Automation

Companies that start with invoice emailing but know they'll eventually need statement, receipt, and overdue letter emailing too. Buying the Multiple Document package upfront avoids incremental RM500 module purchases as requirements expand.

Multiple Document vs Standard Email Assistance Plugin

FeatureStandardMultiple DocumentModules included1All 9Additional modulesRM500 eachNot needed — all includedPrice (1 company)Base + RM500 per add-onRM2,000Additional company—+RM200 per companyBreak-evenUp to 3 modules4+ modules
If you need 1-3 modules, the standard plugin with individual add-ons is cheaper. If you need 4 or more modules — or want all 9 available from day one — the Multiple Document package is the better value.

What's Included

✅ All 9 Document Modules (Invoice, Statement, Receipt, CN, DN, Quotation, Advance Quotation, AP Payment, Overdue Letter)

✅ Batch Email Multiple Documents in One Operation

✅ Automatic PDF Attachment Per Document

✅ Supporting Document Attachment on Statements

✅ Customisable Email Templates Per Module

✅ Bilingual Template Support

✅ Recipient Auto-Population from Debtor/Creditor Maintenance

✅ Email Log & Audit Trail

✅ SMTP Email Configuration

✅ RM2,000 for 1 Company Account Book

✅ RM200 Per Additional Company Account Book

✅ Compatible with AutoCount Accounting 2.2