AutoCount Simple Inter Company Billing Plugin

AutoCount Simple Inter Company Billing Plugin — Inter-Company Invoice & Credit Note Automation for AutoCount

AutoCount Simple Inter Company Billing Plugin is an AutoCount Accounting add-on that automates the transfer of invoices and credit notes between related companies operating in separate AutoCount account books. When Company A issues a Sales Invoice to Company B, the plugin automatically generates a corresponding Purchase Invoice in Company B's account book. When Company A raises a Purchase Return against Company B, the plugin creates a Credit Note in Company B's books. Both sides of the billing transaction are recorded simultaneously — no duplicate data entry, no mismatched amounts, and no reconciliation gaps between related entities.

Why AutoCount Simple Inter Company Billing Plugin?

Malaysian business groups commonly operate multiple related companies — a parent company billing subsidiaries for management fees, a trading company invoicing a retail entity for goods supplied, or a service company charging related entities for shared services. Each company maintains its own AutoCount account book. Without this plugin, every inter-company invoice must be entered twice — once as a Sales Invoice in the selling company and once as a Purchase Invoice in the buying company. Staff must ensure amounts match, item details align, and both entries are posted in the same period. The Simple Inter Company Billing Plugin eliminates this double entry by creating the Purchase Invoice automatically the moment the Sales Invoice is posted.

Supported Document Flows

Invoice → PI (Sales Invoice → Purchase Invoice)

When Company A creates and posts a Sales Invoice with Company B as the customer, the plugin automatically generates a Purchase Invoice in Company B's account book with Company A as the supplier. The invoice amount, line items, descriptions, and reference details are transferred. Company A's AR is updated with the receivable. Company B's AP is updated with the payable. Both sides of the inter-company billing are recorded in one action.

PR → CN (Purchase Return → Credit Note)

When Company A raises a Purchase Return against Company B — for returned goods, billing adjustments, or pricing corrections — the plugin automatically creates a Credit Note in Company B's account book. Company A's AP is reduced and Company B's AR is adjusted. The credit note mirrors the purchase return details — no manual entry in Company B's books.

AutoCount Simple Inter Company Billing Plugin Key Features

Automatic Document Generation

The corresponding document in the receiving company's account book is created automatically when the source document is saved or posted. Post a Sales Invoice in Company A — the Purchase Invoice in Company B exists immediately. No manual re-keying, no batch processing, no overnight sync. Both companies see the transaction in their books in real time.

Custom Entity Linking

Define the relationship between companies — map Company A's debtor code for Company B to Company B's creditor code for Company A. When the plugin creates a Purchase Invoice in Company B, it uses Company B's own creditor code for Company A — not Company A's internal codes. Each company's documents use that company's own master data.

Item Code Mapping

When related companies use different item codes for the same product or service, the plugin maps item codes between entities during document creation. Company A's service code "MGT-FEE" may correspond to Company B's expense code "HQ-MGMT-001." The mapping ensures correct item codes appear in each company's documents without manual correction after transfer.

Amount & Detail Synchronisation

Invoice amounts, line item quantities, unit prices, discounts, tax amounts, and descriptions are synchronised between the source and generated documents. No manual verification needed to confirm both sides match — the plugin ensures they are identical by design. This eliminates the most common inter-company reconciliation problem: mismatched invoice amounts between related entities.

Document Reference Linking

The generated Purchase Invoice in Company B references the originating Sales Invoice number from Company A. The generated Credit Note references the originating Purchase Return. This cross-reference traceability means auditors can follow any inter-company transaction from one entity's books to the other's — essential for consolidated financial reporting and inter-company reconciliation.

Multi-Entity Support

The plugin supports billing between multiple related entities — not limited to two companies. Company A can bill Company B, Company C, and Company D, each with its own entity linking and item code mapping. Business groups with several subsidiaries or related companies can automate all inter-company billing from a single plugin configuration.

Access Right Control

Control which users can trigger inter-company billing, which users can modify entity linking settings, and which users can view inter-company documents. Maintain proper segregation — only authorised accounts staff can initiate inter-company invoicing.

Who Should Buy AutoCount Simple Inter Company Billing Plugin?

Holding Companies Billing Subsidiaries

Holding companies that charge management fees, shared service costs, IT costs, or administrative fees to their operating subsidiaries on a monthly basis. The holding company issues a Sales Invoice — the subsidiary's Purchase Invoice is created automatically. This is the most common inter-company billing scenario for Malaysian corporate groups.

Service Companies Billing Related Entities

Shared service centres, HR companies, IT support companies, or marketing agencies that provide services to related entities within the same group. Monthly service charges are invoiced from the service company to each related entity — the plugin automates the Purchase Invoice creation in every receiving entity's account book.

Trading Companies Billing Retail Entities

Business groups where a central trading or wholesale entity supplies goods to related retail companies. The trading company invoices the retail entity for goods supplied — the plugin creates the matching Purchase Invoice in the retail entity's books. No manual purchase entry for inter-company stock transfers that have been invoiced.

Groups with Simple Inter-Company Transactions

Business groups where inter-company transactions are limited to invoicing and credit notes — no purchase orders, no delivery orders, no goods received notes between entities. If the trading relationship is simple (bill and pay, return and credit), the Simple plugin covers it without the complexity of the Advance plugin.

Businesses Starting with Inter-Company Automation

Companies new to inter-company billing automation that want to start with invoice and credit note synchronisation before committing to the full PO→SO→DO→GRN cycle. Start with Simple Inter Company Billing, and upgrade to Advance Inter Company Billing when your operations require full procurement cycle automation.

Simple Inter Company Billing vs Advance Inter Company Billing

Simple Inter Company Billing handles two document flows: Invoice→PI and PR→CN. It automates the billing and credit note stage only. Advance Inter Company Billing handles four document flows: PO→SO, DO→GRN, Invoice→PI, and PR→CN. It automates the full procurement-to-billing cycle.
Choose Simple if your related companies only exchange invoices and credit notes — management fees, service charges, simple goods billing where ordering and delivery are handled informally. Choose Advance if your companies trade goods with a formal procurement cycle — purchase orders, delivery orders, goods receiving, invoicing, and returns all need to be synchronised across account books.

What's Included

✅ Invoice → PI (Sales Invoice → Purchase Invoice)
✅ PR → CN (Purchase Return → Credit Note)
✅ Automatic Document Generation in Receiving Company
✅ Custom Entity Linking Between Companies
✅ Item Code Mapping Between Entities
✅ Amount & Detail Synchronisation
✅ Document Reference Linking (Cross-Entity Traceability)
✅ Multi-Entity Support
✅ Access Right Control
✅ Compatible with AutoCount Accounting 2.2